Open Access||Research ArticleSeatMatrix: A Cloud-Based Intelligent Examination Management System with Real-Time Seat Mapping
Kashish Reshamwala
, Savitri Chougule, Mohd. Shafi Pathan
1 Department of Computer Science & Engineering, MIT Art, Design and Technology University, Pune, Maharashtra, 412201, India
2 Anjuman-I-Islam M. H. Saboo Siddik College of Engineering, Mumbai, Maharashtra, 400008, India
Abstract
Managing examination seating in academic institutions remains a complex and error-prone process, often relying on manual planning or static digital tools that lack flexibility and real-time accessibility. These traditional approaches frequently result in inefficient seat allocation, student confusion, and increased administrative workload. To address these limitations, this paper proposes SeatMatrix, a hybrid cloud-enabled examination management system designed to automate seat allocation while providing real-time, visually intuitive seating information. The concept of SeatMatrix is inspired by modern movie theatre booking systems, where users can easily identify and select seats through interactive layouts. Adapting this idea to the academic domain, the proposed system introduces an intelligent seat mapping mechanism that generates structured, conflict-free seating arrangements and presents them through graphical representations of examination halls. Unlike existing systems that primarily rely on text-based outputs, SeatMatrix integrates dynamic visualization, enabling students to quickly locate their assigned positions and reducing congestion during examinations. The system leverages a Python-based backend, a Streamlit web interface, and a Firebase Realtime Database to ensure synchronized, multi-user access and instant data updates. A rule-based allocation engine ensures fairness and eliminates duplicate assignments, while the visualization module enhances usability through spatial seat mapping. Experimental evaluations demonstrate that the proposed system significantly improves operational efficiency, reduces manual effort, and enhances the overall student experience. By combining cloud scalability, real-time interaction, and visual intelligence, SeatMatrix presents a modern and practical solution for transforming examination management processes in educational institutions.
Keywords
Graphical Abstract
Novelty Statement
SeatMatrix uniquely integrates automated seat allocation, real-time cloud synchronization, interactive graphical visualization, and multi-user accessibility into a single examination management platform.